Viewing entries in
Assoc. Meetings


Hope You Will Join Us for the 2015 SFWDA Annual Leadership Council Meeting & Webinar

Join us December 5th in Oak Ridge, TN for our Annual Meeting where we wrap up the progress of 2015 and discuss the challenges, opportunities, and upcoming events of 2016.

Everyone is invited. 
Whether your a life long member or just now heard of us, you are all welcome to join us at this important meeting. We'll meet at the DoubleTree Hotel conference room for our 9am meeting to cover all current events, budget & financials, web and social media growth, grant developments, current land use matters, plans for 2016, future events, and 2016-2017 elections. There are also several important BOD positions open. If you or anyone you know of might be interested please contact us. 

Special Guests.
We're very excited and fortunate to announce several special guests this year. We've scheduled a special call in guest and a couple of attending guests from the Blue Ribbon Coalition and United Four Wheel Drive Association. 

This will be an interactive event. Everyone is welcome to attend. For those attending in person take this opportunity to meet and interact with fellow enthusiasts, industry leaders, land use representatives, OHV park owners and more. Webinar attendees can ask questions online using the Citrix chat box, vote online for upcoming BOD positions, and follow along on each discussion topic. All active eligible SFWDA member attendees can even vote during our BOD elections. 

Online Meeting Broadcast. 
If you can't attend this important meeting in person  you can still participate. We want everyone who can't make it in person to join us online in our webinar. That's right, everyone can join us on your phone, tablet, laptop, smartphone, PC, or Mac.
 Register for the Webinar and attend the meeting from the comfort of your home. No other special equipment is necessary to listen and vote.

Register for Webinar

Discount Rooms.
Special room rates have been arranged at the host hotel, DoubleTree and are valid through Nov. 25th., so act now. The reserved block of rooms at the discounted rate are available for all attendees if you follow this link below.
Book a Discounted Room



Online Webinar Registraion is now Live for our 2015 SFWDA Annual Leadership Council Meeting & Webinar


If you can't attend this important meeting in person you can still participate, register for the 2015 SFWDA Leadership Council Webinar at attend the meeting from the comfort of your home on any computer, laptop, Ipad, tablet, or Smart Phone. No special equipment if needed to listen and vote, just an internet connection.



We welcome everyone to the 2015 SFWDA Annual Leadership Council Meeting & Webinar


 Join us for our end of year meeting where we wrap up 2015 and discuss 2016. Everyone is invited. We want everyone who can't make it in person to join us on your phone, tablet, laptop, smartphone, PC, or Mac. You are all welcome to join in. We'll meet at the Doubletree Hotel conference room for our 9am meeting to conduct our annual meeting to cover all current events, budget, plans for 2016, future planning, and 2016-2017 elections.  There are several important positions open which we hope will be fulfilled by a qualified volunteer for a term of 2 years. If you or anyone you know of might be interested please contact us

 This will be an interactive event which all attendees can ask questions both in person and through the online chat box inside of the webinar.  We will also take votes online from attendees for our BOD elections who will be verified as active eligible members.

The plan for the SFWDA 2015 Annual Meeting is as follows:

9:00      Welcome
9:05      SFWDA Financial Review(Doyle Punches)
             TrailFest, Dixie Run 29, Balance Sheet, Operating Statement
9:30       Communication Analytics(Walter Shafer)
             Web Analysis, Social Media
10:00     SFWDA 2015 Grant Overview
             Educational Videos/Update, Rock Solid Windrock Park Pavilion, 
             ORFW/Daniel Boone Scenic Byway/Old Fincastle Road
             SFWDA 2016 Opportunities
             Regional Tread Lightly Training, 2016 Educational Videos,
             Daniel Boone Scenic Byway Mapping and Signage
             (Rugged Ridge and Tread Lightly)
10:30     Break
10:45     UFWDA, Jerry Smith, Director of Environmental Affairs
             ORBA/UFWDA Annoucement, One Voice Advisory Committee,
             and SFWDA Support
             Blue Ribbon Coalition, Todd Ockert, President
             BRC Challenges and SFWDA Support
11:15     Land Use(Flint Holbrook)
             Updates on Uwharrie National Forest, proposed Badin Lake Trail
             Updates on Daniel Boone Scenic Byway and 2016 (Jeffrey Dozier)
             Updates on Beasley Knob and 2015 RTP Grant  (Kevin Sutz)
             Updates on TN Council on Greenways and Trails (Bob Yarbrough)
             Updates on Georgia Trails and Advisory Committee (Dave Logan)
             2016 Recreation Resource Advisory Committee (Recreation RAC)
12:00     Break
12:15     2016 SFWDA Calendar  (BOD)
12:30     2016 SFWDA Commitments of Support  (BOD)
             Tread Lightly
             Blue Ribbon Coalition
12:45     2016 Budget Recommendations
             Web Maintenance and Technical Support
             Social Media Management
             Communications, Meetings and Public Relations
1:15       2016 Elections(Secretary)
             Director of Conservation and Land Management
             Director of Membership
             Director of Public Relations (1 Yr)
1:30       Closing Comments and Adjourn

Online Webinar registration will be available soon for all attendees that cannot make the event in person. 

A block of rooms at the host hotel have been reserved for December 4, 2015 - December 6, 2015. The special room rate will be available until November 25th

Click here for your special group rate at the DoubleTree for the Southern 4 Wheel Drive Annual Meeting

Photos from the 2014 Annual Meeting

The Official Facebook Event page is now live: 



SFWDA Leadership Meeting Minutes



Southern Four Wheel Drive Association

SFWDA Leadership and Board of Directors Online Meeting

Monday, June 22, 2015 8:00 PM EST



Ray Stanley, President

Doyle Punches, Treasurer

Flint Holbrook, Director of Conservation and Land Management

Walter Shafer, Web Administrator and Public Relations

Jon Plaza, Director of Public Relations

Aimee Darnell, Recording Secretary

Jeremy Rose, Co-Director of Membership

Brian Overly, Vice President

Tony Wilson, Rock Corp 4x4

Brian Staley,  East TN 4WD Club

Al Sweney, Trick N’ Traction

Barry Flowers, Stones River Jeep Club

Jim Berliner, Trick N’ Traction

Aaron Roddy, Ohio River Four Wheel Drive Club

Denver Issacs, Scenic City 4WD Club

John Galbreath, Hardline Crawlers

Tony Chaapel, Georgia Bounty Runners

Jay Bird, Georgia Bounty Runners

 Roger Theurer, STLC Association

Membership updates

            • Clubs – 28 Clubs + 843 Members

• 1360+ Total Members (Total 1700 +)

• Premium Members Update – 69 Total

• 2886 Facebook Members as of 06.22.2015

Clubs with active dialog on becoming members:

            West TN Off Road (Jackson TN)

            Triad Jeep Club (Troy NC)

            Evansville Area Jeepers (Indiana)

            CNC 4x4 (North Carolina)

Business Renewals

            Black Mountain Off Road (Harlan KY)

            EVAC Emergency Preparedness Equipment & Supply LLC (Rock Island TN)

Business member target:  Coghill Jeep (Knoxville TN)

            No contact has been made with Coghill Jeep at this time.

            Brian suggested Jared Slabel as a contact at Coghill Jeep.

Jon has started a conversation with Rice dealership. 

• SFWDA Traffic

Bleeping Jeep website has logged almost 22K views for the SFWDA Educational Videos with a total of 60K estimated minutes watch.

Calendar Updates:

 • July 28, 2015 – UFWDA Annual Meeting (Flint Holbrook SFWDA Rep)

•September 22, 2015 – Board of Directors and Leadership Council Meeting

•September 24-27 – Dixie Run 29, Golden Mountain Park, Sparta, TN

•October 3, 2015 – Knox Off Road "Wheeler's for the Wounded” benefiting Smoky Mtn. Service Dogs" event at Windrock Park

•October 20, 2015 - Board of Directors Work Session

•October/November, 2015 – SFWDA Meet and Ride, TBD (Morris Mountain, AL)

•November, 2015 - Board of Directors Work Session (As Required)

•December 6, 2015 – SFWDA Annual Meeting and Leader Council


TrailFest 2015 Recap

•Total Attendance – 392 Total

•150 Full Weekend Driver

•110 Full Weekend Passenger

•95 Saturday Only Driver   

•22 Saturday Only Passenger


•392 Meals Sold, Served 295 Meals (Commitment for 300)

•AOP Costs for TrailFest 2015 - $7,735

•Total Revenue $23,050   

•Total Expenses $14,383  

•NET - $10,130 including adjustments   

Survey feedback on Trailfest 2015

            Overall rating:  very good

            Value for the money:  a lot of value

            Organized:  very organized

            Online registration: very good

            Onsite registration: very good

            Desirable features: open park trails/ guided trail rides

            Receiving add’l information:  email

Comments from Leadership group:

Traffic:  Over all everyone thought the traffic flow was good. The only negative comment was when guided trail groups going through there seemed to be an overlap of general park traffic that intercepted the guided trail traffic.

In the future we need to think about traffic management for large guided groups on the trail systems.

Registration: We need to have the registration for rides open the entire time of event.

Newer members want to know about the trails, we need a knowledgeable person who can answer questions about the trails skill levels.

Volunteers:  Need to start considering a process for individuals or clubs that step up and volunteer.    A suggestion made for a volunteer only raffle.   The amount of time volunteered would equal one raffle ticket; 4 hours = 4 tickets.


Unlimited Off Road Expo Recap

Total visitors June 5 - 7, 2015: 13120

Total vehicles at the Tavern & Cavern Charity Night Crawl: 1887                          

This is the first event SFWDA has set up as a vendor.  Something to consider for other large scale events.

June SFWDA Meet and Ride Recap

• Hosted by the Georgia Bounty Runners

• 48 Vehicles and approximately 75 people

• Jay Bird conducted the meeting portion of the ride

• One Issue: Ford Ranger PU Rolled over on an off camber trail.

     Curtis and Rita Barnhardt are OK.

Bantam Jeep Recap

2937 Jeeps in attendance

Jeeps from 38 states and Canada

25,000 people over 3 days in attendance

Guinness World Record Parade was comprised of 2,420 Jeeps

6th annual Bantam Jeep Heritage Festival on June 10-12, 2016

 Additional Updates

          UFWDA Four Wheeler of the Year

Curtis Barnhardt Nomination

ORBA National Advocate

·         Jeffrey Dozier Contribution Page 29 on the Sand Lick Area

·         Daniel Boone National Forest Scenic Byway

Preliminary Agreement on Access, appeal has been withdrawn

Scheduled Ride 26-27

Vandalism Update Uwharrie National Forest

Chris has organized a couple of work days to put up barriers to prevent ATVs cutting road trails through the forest in areas they could not make it over the obstacles.  Since the work day (6-13), the fencing has been torn down, the barriers relocated.

We are continuing to work with the archeological reports that keep threatening the existence of the Uwharrie system.


SFWDA Grant Program

            •2015 Educational YouTube Video – Phase 2

                        Should see a late summer for video release  

Future topics for consideration:

Fire Safety

Managing fluids and other materials on the trail

Advanced Recovery Techniques

•2015 Rock Solid Picnic Area Grant Request

            Target completion: late August 2015

•2015 Review of Grant Process

            We are not getting the attention or traction from clubs.

Set something up to send a club individual to get trained and use the grant process to fund the educational training.

Example:  Certified Master Trainer for Tread Lightly Training Classes


Big Creek possible SFWDA Grant Request

Entrance road issues getting to the park property. 

Rain has made road worse.

Grant request of $10K for gravel, new gate, drainage work, etc.

SFWDA has asked Scott to revisit grant request with new quotes. 

Dixie Run 2015 Planning

           38 registrations

             21 passengers

             5 registered for the Ladies Ride 

Pre-registration has increased from years past.

To encourage early registration, SFWDA has offered as perks:

First 50 SFWDA Member registrations receive a SFWDA LED Flashlight

Next 100 SFWDA Member registrations receive a SFWDA First Aid Kit

Next 100 SFWDA Member registrations receive 10 Raffle tickets

Registration Costs

SFWDA Member $99.00

SFWDA Passenger/ Child Over 6 $29.00

SFWDA Saturday Only $49.00

SFWDA Saturday Only

Spectator/Passenger/ Child Over 6 $19.00

Meeting adjourned.



ORBA Meets With Congressional Leadership

Off Road Business Association BOD Chairman, Greg Adler president/CEO of Transamerica Auto Parts, and Fred Wiley, President/CEO of the Off-Road Business Association, recently met with the U.S. House of Representative Speaker John Boehner and local House member David Valadao (21st district CA) to discuss the Off-Highway Vehicle community and public lands access.