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Annual Meeting

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the 2018 Annual Meeting Minutes in PDF format are now available online for your convenience

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 These 2018 Meeting Minutes have been added to our Google Drive directory for archive and are also available for a direct download right here on our website.

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We also have the complete Video "LIVE" stream view-able on any device through our Facebook Page - Videos.  https://www.facebook.com/SFWDA.org/videos/534150473610555/ 

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Annual Meeting LIVE Streaming on Facebook! This Saturday @ 8 AM

  If you can't join us in Oak Ridge for our Annual Meeting then you can watch online in your own home easier than ever before!

  Over the past few years, technology has evolved considerably and so has our outreach within the Association's membership. In the past, we managed a live audio and video feed available to anyone through a program by Citrix called GoToWebinar. While this still works and is widely used in business we wanted to provide more to our members.

  With Social Media options more diverse than ever we carefully considered which channel outlet to best connect with our members. According to all our reports, Facebook is one place where almost all of our audience frequents.  Now, for the first time, we have decided to go LIVE on Facebook to broadcast our meeting. We hope to make getting involved more accessible for everyone. 

  Please visit our Facebook Page or our website on Saturday morning. From 8AM - 12 PM EST Noon, you will be able to listen and watch our meeting LIVE from the conference room at the DoubleTree Hotel & Resort in Oak Ridge, TN.  https://www.facebook.com/SFWDA.org/

Live Stream begins at 8 AM Saturday Morning 

Live Stream begins at 8 AM Saturday Morning 

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2018 SFWDA Board of Directors Annual Meeting

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Join us for our end of year meeting where we wrap up 2017 and discuss 2018.

Everyone is invited.This is an all access, no membership required meeting, and we want you all to join us either in person or LIVE online. That's right, anyone who can't make it in person can join us on your phone, tablet, laptop, smartphone, etc., right at home. You are all welcome to join in. We will be streaming our Meeting LIVE on Facebook this year from our SFWDA Page.

( https://www.facebook.com/SFWDA.org )

We'll meet at the Doubletree Hotel, Oak Ridge, TN conference room for our 8 AM meeting to begin. During which time we will cover a variety of land use topics and new areas of riding under development. We will also discuss and approve 2017 Grants, SFWDA Bylaws, upcoming events, our budget, plans for 2018, and 2018-2020 elections.

 

 

There are several important positions open which we hope will be fulfilled by a qualified volunteer for a term of 2 years. If you or anyone you know of might be interested please contact us.

This will be an interactive event which all attendees can ask questions both in person and online live during the meeting while viewing the Facebook LIVE stream.

Lodging

Use our Group Code S4W when booking. Rooms are only $82 if reserved by Nov. 15th. 

 Lodging is Available at our discounted rate with our Group Code - (S4W) code if you book by Nov. 15th. A block of rooms has been reserved for December 1, 2017 - December 3, 2017. The special room rate will be available until November 15th or until the group block is sold-out, whichever comes first.
Guests can use this link to book their rooms directly or, call the hotel at 865-481-2468 and refer to the group code: S4W This link will take them directly to their special rate and when to make reservations.  
http://doubletree.hilton.com/en/dt/groups/personalized/O/ORKDTDT-S4W-20171201/index.jhtml?WT.mc_id=POG

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Joint Club Initiative to collect Essentials for victims of the Gatlinburg fires

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 These fires in Gatlinburg have devastated many Sevier County, TN residents, many of which are members and friends of our Association. 

 What can we do? Great question....
 SFWDA has been working all day along with several local Tennessee OHV clubs collectively to help out.

 How you may ask.....
 Together we will strive to provide neccasary essentials to those in need. It takes more than an idea, it takes your effort. Red Cross established shelters in both Gatlinburg and Pigeon Forge where well over 1,300 people have gathered to seek refuge.

 This is also why today we took immediate action to begin a campaign of collecting essential items for the victims of these ongoing Gatlinburg fires. As of now Jeeps & Wrenches, Mule Town Jeepers, Stones River Jeep Club, and Smoky Mountain Jeep Club along with others are actively collecting essentials supplies which together we will be delivering to one of the primary shelters in the county.

 Throughout the rest of the week we urge you to connect with one or more of these clubs in effort to do what you can to help. In addition we will be collecting the essentials at our upcoming Annual Meeting on December 3rd at the Double Tree Hotel in Oak Ridge, TN.  Between the hours of 9am-3pm you can stop by and drop off any of the items listed below in the hotel lobby at our collection table. 

 Once we conclude and combine all of our efforts we will deliver these essential items directly to the shelter. If you can, please take a moment to connect with your local club reps attending our Annual Meeting to relay these hard goods, and / or join us at the Double Tree on Saturday. These people can certainly use the help and it's moments like this where we truly shine as OHV enthusiasts. Let's do our part to help when we can.

 Below, is a list of the essentials that the shelters are requesting at the moment. It may be up to 5 days before they can make their way back home if they even have one. 


UPDATE ; 

 There are now several additional collection points which have joined forces with SFWDA and others to collect essentials. Off Road Mafia in Woodstock, GA and JeepHut in Jasper, GA, Highland Expedition Outfitters (HEO) are also collecting at there shops. Ohio River Four Wheelers in Kentucky is collecting for folks on our norther reach.

 It is reported at this time consumables are still needed; such as diapers, toilet paper, baby wipes, clothing, hygiene items, as well as cases of Gatorade, and individual pre-wrapped snacks are still being accepted in highest demand at the shelters for both victims and first responders alike.  The outpouring of support has been amazing. We sincerely appreciate everyone's help. 


You can drop off any of these essential goods at the Double Tree Hotel.
We'll have a collection in the lobby this Saturday, Dec. 3rd between 9am-3pm in Oak Ridge, TN.

 

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2016 BOD Elections - Description of Duties & Obligations

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These are the upcoming openings to be elected at our Annual Meeting. Each of these positions are a 2 year volunteer term; Vice President, Secretary, Director of Legislative Affairs, and Director of Public Relations for 2017-2018 will be elected.

 The attached PDF document below will illustrate according to our current by-laws the standard duties & obligations of each of the four positions open for election this year. 

 To be selected to one of these position please submit your contact info below and we will include your name on the ballot. We will conduct a live election during our Annual Meeting on December 3, 2016 in Oak Ridge, TN. Those unable to attend can still submit and participate online though our webinar electronically. You may also vote online at the same live moment that we  process the election of each position. 

Below is the link for more details on the meeting including a link to our Webinar, to register and participate if you are unable to join us in person at the Double Tree hotel. 

Meeting Details

Webinar Registration

Name *
Name
Phone *
Phone
In case we need to reach you with any prompt follow up questions.
Position of Interest *
Please select which position you would like to be nominated.

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Please join us for the 2016 SFWDA Annual Meeting and Leadership Council Meeting & Webinar

 Join us for our end of year meeting where we wrap up 2016 and discuss 2017.

Doubletree Hotel, Oak Ridge, TN

Doubletree Hotel, Oak Ridge, TN

 Everyone is invited. We want everyone who can't make it in person to join us on your phone, tablet, laptop, smartphone, PC, or Mac. You are all welcome to join in.

 We'll meet at the Doubletree Hotel, Oak Ridge, TN conference room for our 9am meeting to conduct our annual meeting to cover all current events, budget, plans for 2017, future planning, and 2017-2018 elections.

 There are several important positions open which we hope will be fulfilled by a qualified volunteer for a term of 2 years. If you or anyone you know of might be interested please contact us.

This will be an interactive event which all attendees can ask questions both in person and through the online chat box inside of the webinar.  We will also take votes online from attendees for our BOD elections who will be verified as active eligible members.


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Blocked Rooms are available for a limited time only; 
Click here for your special group rate at the DoubleTree for the Southern 4 Wheel Drive Annual Conference Group Name: Southern 4 Wheel Drive Annual Meeting The above link is now ready from the DoubleTree for the Southern 4 Wheel Drive Annual Meeting. Guests can book this link directly or call the hotel at 865-481-2468 and refer to the group code: S4W

http://doubletree.hilton.com/en/dt/groups/personalized/O/ORKDTDT-S4W-20161202/index.jhtml?WT.mc_id=PO


 

If you cannot make the meeting in person you can join us online. All are welcome. 

Please register now for our 2016 SFWDA Annual Meeting and Leadership Council Webinar on Dec 3, 2016 9:00 AM EST by clicking the following link:

Registration URL: https://attendee.gotowebinar.com/register/5384158185857740292

Webinar ID: 862-741-459

After registering, you will receive a confirmation email containing information about joining the webinar.

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Annual Meeting summary and a look ahead from our SFWDA President

From our recently re-elected President 2016-2017, Ray Stanley;

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  First, I would like to thank each of you that shared time with us on Saturday, December for 2015 SFWDA Annual Meeting. We had approximately 40 people in attendance including Todd Ockert, President, Blue Ribbon Coalition and Vernon Ball, Vice President UFWDA plus an additional 35-50 on-line participants.

I would like to thank the 2015 SFWDA BOD for all their hard word work and support as we rebrand our association and build an incredible path for each of you, our MEMBERS!. Thanks Overlysoffroad Brian, Aimee Darnell, Doyle Punches, Kendall Flint Holbrook, Lucas Weidner, Jon Plazaand Walter Shafer. We have made significant strides because of each of you.

Our 2016 calendar was approved during the annual meeting and is attached in a PDF. Please include in your club calendars for 2016. Key dates are TrailFest 2016, April 29-30/May 1, Adventure Offroad Park and Dixie Run 30, September 22-25, Golden Mountain Park.

Several highlights from our meeting included a review of our membership growth and business support; our social media growth and the expanding footprint and a review of the 2015 SFWDA Grants. Thanks to Rock Solid Jeep Club for an outstanding job at Windrock Park; and Ohio River Fourwheelers for work on the Old Fincastle Road repairs as b part of the Daniel Boone Backcountry Byway. We also introduced in 2015 our first series of SFWDA Educational videos; and the next series of videos will be completed soon for introduction in 2016.

Several initiatives approved for 2016 include regional Tread Lightly Training for our local clubs and the Trick N Traction folks have agreed to step up first and help us build the model. Additionally we approved moving forward with the 2016 additions of the SFWDA Educational videos under the guidance of Doug Wooten. Further we committed to sending one SFWDA designee to the 2016 Volunteer Leader & Land Stewartship Workshop with Del Albright in April 2016.

2016 SFWDA Grants approved include the digital mapping of the Daniel Boone Backcountry Byway; Uwharrie Friend request for the Uwharrie National Forest; Friends of Boone DBBB Hollerwood OHV mapping request from the ORFW,

We also had extensive reviews of land issues impacting Beasley Knob OHV, Daniel Boone, Uwharrie, TN Council on Greenways and GA Trails and Greenways.

2016 Officers for your association include Ray Stanley, President;Brian Overly, Vice President; Aimee Darnell, Secretary; Doyle Punches, Treasurer; Kendall Flint Holbrook, Conservation and Land Management; Lucas Weidner, Membership and Jon Plaza and Oscar Indreland, Public Relations. Walter Shafer, System Admin. Oscar Indreland, welcome aboard!

Two Leadership initiatives for 2016 will be a review and revisions of the association bylaws (Kendall Flint Holbrook, Dave Halstead, and Oscar Indreland); and UFWDA Four Wheeler of the Year nominations (Kendall Flint Holbrook)

To all, 2015 was a busy year and we thank you for your support. We have a lot of work to do in 2016 and will continue to solicit your support, your energies and your guidance.

Thanks.

Ray Stanley
President SFWDA 2016-2017
www.sfwda.org
www.facebook.com/groups/SFWDA/


2016 Calendar of Events

•January, 2016 – Board of Directors Work Session
•February, 2016 – Board of Directors and Leadership Council Meeting
•March, 2016 – SFWDA Meet and Ride, Stones River Jeep Club, Middle TN
•March, 2016 – Board of Directors Work Session (As Required)
•April 8-10, 2016 – VLLS #6, Ashland, MA
•April 9, 2016 – Overly’s St. Jude 4 Wheeling for the Cure
•April 2016 – TN OHV Day on the Hill
•April 16, 2016 – Georgia Bounty Runners Mud 4 Blood
•April, 2016 – Board of Directors Work Session
•April 29-30/May 1, 2016 – TrailFest, Adventure Off Road Park
•May, 2016 – STLCA GSMTR
•May 31, 2016 - Damn Locals Memorial Day Bash
•June 3-5, 2016 – Unlimited Off Roads Expo, Louisville, KY
•June, 2016 – SFWDA Meet and Ride, Rock Corps 4X4, SHOP, NC)
•June, 2016 – Board of Directors and Leadership Council Meeting
•August 14-16, 2016 – Uwharrie Off-Road Training Center and "BFG 36 Hours of Uwharrie"
•September, 2016 – CTB Fun Caravan
•September 22-25, 2015 – Dixie Run 30, Golden Mountain Park
•October 1, 2016 – Knox Off Road Wounded Warriors Project
•October, 2016 – Board of Directors and Leadership Council Meeting
•October, 2016 – Board of Directors Work Session (As Required)
•November, 2016 – SEMA and NAMRC Meeting, Las Vegas, NV
•November, 2016 – SFWDA Meet and Ride, DB Backcountry Byway, ORFW
•November, 2015 - Board of Directors Work Session (As Required)
•December 3, 2016 – SFWDA Annual Meeting and Leadership Council

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